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Turn rough job notes into a professional quote with AI
Speak your notes into your phone on site and have a clean quote description ready before you're back in the ute.
5 min read · Tool: ChatGPT (phone app)
Clients judge your professionalism by your quote. AI can turn 'replace 3 rotten deck boards, sand, oil, fix loose handrail' into a clear, itemised scope of work.
How to do it
- On site, open the ChatGPT app and use voice input to describe the job, the materials and any risks.
- Paste or speak the prompt below with your notes and prices.
- Check the scope and prices, then paste the result into your quoting app.
The prompt
I'm a [trade] in [city]. Turn my rough job notes into a professional quote description for a residential customer. Job notes: [what you saw and what needs doing] My prices: [line items and amounts, or 'labour X hrs at $Y/hr, materials $Z'] Include: - A one-sentence summary of the job. - An itemised scope of work in plain English. - What's not included (so there are no surprises). - Estimated time to complete. Do not change or invent any prices. Friendly and professional tone.
Replace the [brackets] with your details
🔧 Get the full Tradie AI Prompt Pack
30 prompts for quotes, getting paid, reviews, Google posts, safety paperwork and running the business. Instant PDF download.
Buy for $19 AUDTips
- The 'not included' list is what prevents arguments later. Always read it carefully.
- Save the prompt as a phone shortcut so it's one tap away.
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